Plans change faster than spreadsheets
Order volumes and menus change while teams are still working from yesterday's plan. Link confirmed demand to recipe quantities and material requirements, with changes visible to the people responsible.
Food industry solutions
Connect food operations, from recipes to results.
Bring recipes, purchasing, inventory, production and food cost into a connected operation. Delegate.ai combines industry software, modules built around your requirements and AI digital workers that prepare routine work, surface exceptions and follow your approval rules.
Central kitchen•••
Business application
Production planning
Recipe requirementsUpdated
Stock availableChecked
Purchase requestFor approval
Business rules & approvals Connected
AI digital workerProcurement Persona
Your existing ERP Delegate.ai
Illustrative workflow · Materials aligned with the plan
See the connected handoffs
Where we help
Keep demand, materials and production working together.
A menu change, a larger order or a delayed ingredient affects several teams. Connect those decisions so purchasing, kitchens, stores and finance work from agreed information. Begin with the process causing the most friction, then extend the coverage as requirements are validated.
Food cost becomes clear too late
Purchases alone do not explain consumption. Bring planned quantities, issues, returns and recorded wastage together so teams can investigate differences while the operational context is still available.
Sites work around disconnected processes
Central kitchens, outlets and stores often maintain separate records. Establish consistent item and recipe information while allowing the site permissions, purchasing arrangements and operating rules your business needs.
The software your business needs
Build around the way you operate.
Use relevant industry applications, connect existing systems, and configure or build additional modules for the gaps in your operation.
01
Recipes and menu costing
Manage recipe quantities, yields and approved versions. Calculate planned cost from agreed inputs and flag missing or changed information.
02
Material requirements
Translate confirmed orders and production plans into ingredient requirements, taking available stock and agreed planning assumptions into account.
03
Purchasing and suppliers
Prepare requisitions, track purchase orders and organise supplier follow-up. Apply your purchasing limits and approval responsibilities.
04
Production planning
Coordinate planned quantities, production dates and material availability. Make changes and shortages visible before work is released.
05
Inventory and transfers
Record receipts, kitchen issues, returns and movements between locations, with the stock controls defined for your operation.
06
Food cost and wastage
Compare planned and recorded consumption. Bring waste reasons, cost movements and unresolved variances into a reviewable picture.
AI digital workers · Personas
Give everyday work
a capable new teammate.
Illustrative roles show how responsibilities can be assigned. The actions, permissions and approval points are defined around your processes.
Procurement Coordinator
Keeps material requirements moving through the purchasing process.
- Check planned requirements against available stock.
- Prepare purchase requests with supporting details.
- Follow up outstanding actions and route approvals.
Production Planner
Helps teams maintain a usable production plan.
- Translate confirmed demand into planning inputs.
- Identify material gaps and conflicting information.
- Prepare changes for the responsible planner's review.
Food Cost Analyst
Brings cost and consumption exceptions to attention.
- Compare planned quantities with recorded usage.
- Group variances by item, location or production run.
- Prepare a review with links to supporting records.
A process in action
An example: from a catering order to actual food cost
An illustrative workflow, configured around your recipes, purchasing rules and operational responsibilities.
Operations team
Confirm the requirement
An authorised team member confirms the order, menu and quantities using approved recipe versions.
STEP 01 / 04Production Planner
Prepare the material plan
The digital worker checks requirements against stock and highlights shortages or missing inputs.
STEP 02 / 04Authorised managers
Review and release
Purchasing requests and production changes follow the relevant limits and human approvals.
STEP 03 / 04Food Cost Analyst
Review what happened
Recorded issues, returns and wastage feed a consumption and cost review for follow-up.
STEP 04 / 04Illustrative workflow
Connected to your business
Work with the systems your operation depends on.
Connect agreed records from existing ERP, purchasing or outlet systems, or introduce Delegate.ai modules where coverage is missing. Define which system owns each record and how changes are approved before automating the handover.
- Agree item, recipe and location mappings.
- Connect operational records with finance workflows.
- Retain defined spending limits and approval controls.
Your existing systemsERP · operational applications · data
Industry software · new modules · Personas Your rules. Your approvals. A visible record.
Good questions
Let’s make it practical.
Do we need to replace our existing ERP?
No. A project can focus on extending your existing systems, adding a missing module or introducing industry software for an agreed part of the operation.
Can different kitchens or outlets follow different rules?
Yes, the design can include location-specific responsibilities and rules. We establish those differences alongside the master data that should be shared.
Can a digital worker change a recipe or approve a purchase?
Its authority is defined during setup. Recipe changes and purchase approvals can remain with designated people, while the worker prepares information and follows up actions.
Let’s put it to work
Discuss your food operation.
Tell us where planning, purchasing, production or food cost still depends on manual coordination.